Donors privacy policy

USAN Donor (Contributor) Privacy Policy

The content of this page is an official policy approved by the U.S. Azeris Network’s Board of Directors. This policy may not be circumvented, eroded, or ignored on the USAzeris.com or its derivative domains or offices.

The U.S. Azeris Network (USAN) maintains the highest level of respect for the privacy of its donors. In furtherance of our commitment to honor your rights, we have developed this Donor Privacy Policy to guide our volunteers, staff and Board Members on how they may and may not use your personal information. This policy may be updated from time to time.

What information we collect

U.S. Azeris Network collects and uses various personal information from donors that includes: full name, amount donated, address, telephone number, donor comments and e-mail address. Tax laws in the United States and applicable state laws require U.S. Azeris Network to keep contact information and contribution level of donors securely and confidentially on file.

How we use that information

U.S. Azeris Network will never publish, sell, trade, rent or share names (unless released for publication by explicit or implied permission of the person him/herself), e-mail or mail addresses, or telephone numbers of our donors. U.S. Azeris Network will use contact information (e-mail, telephone number and address) of donors for these purposes only:

  1. Distribute receipts for donations
  2. Thank donors for their donation
  3. Inform donors about upcoming fundraising and other activities of U.S. Azeris Network
  4. Internal analysis and record keeping
  5. Reporting to relevant U.S. Federal and State agencies (these reports are not for public inspection)
  6. Contact donors about changes to this policy

However, properly anonymized donor information (e.g., initials of the name, city and state of residence) is used for promotional and fundraising activities. We allow donors the option to have their name publicly associated with their donation unless the donor explicitly chooses the “anonymous” field when donating online or does not give USAN the permission to use his/her name when contributing by check or money order. In all other cases the default is for Board of Directors, staff and volunteers to assume all donations are not to be publicly announced unless the donor explicitly indicates otherwise. Comments given in donor forms are published in public lists and may be used in promotional materials while comments sent to us via email, fax or telephone are kept strictly confidential.

Financial information

All access to donor financial information is strictly limited to the Board of Directors and professional staff who need to process that data. No such data are given to any person, organization or group who does not need to access that data. It is strictly confidential, private and secure, and governed by additional privacy guidelines of our third-party credit card processors and applicable state and federal laws.

U.S. Azeris Network only uses online payment processing services with world class security and strong reputations. The U.S. Azeris Network does not store, nor does it have access to, your credit card information, bank account numbers, or other account data sent to those processing services.

Donations to the U.S. Azeris Network sent via postal mail go to a lockbox which is protected by state and federal laws. This provides higher level of security and confidentiality for the donor.

Contact us

If you have questions about this Donor Privacy Policy or if you wish to be removed from our e-mail/postal contact lists, then please email: contact[at]USAzeris.com. Additionally, you may do all of this, or send a contribution, to the following address:

Azeris Network
 

P.O. Box 76044
 

Washington, D.C. 20013-6044
 

USA

USAN Donor Bill of Rights

U.S. Azeris Network (USAN) subscribes to the Donor Bill of Rights.

Philanthropy is based on voluntary action for the common good. It is a tradition of giving and sharing that is primary to the quality of life. To assure that philanthropy merits the respect and trust of the general public, and that donors and prospective donors can have full confidence in the not-for-profit organizations and causes they are asked to support, we declare that all donors have these rights:

  • To be informed of the organization’s mission, of the way the organization intends to use donated resources, and of its capacity to use donations effectively for their intended purposes.
  • To be informed of the identity of those serving on the organization’s governing board, and to expect the board to exercise prudent judgment in its stewardship responsibilities.
  • To have access to the organization’s most recent financial statements.
  • To be assured their gifts will be used for the purposes for which they were given.
  • To receive appropriate acknowledgment and recognition.
  • To be assured that information about their donations is handled with respect and with confidentiality to the extent provided by law.
  • To expect that all relationships with individuals representing organizations of interest to the donor will be professional in nature.
  • To be informed whether those seeking donations are volunteers, employees of the organization or hired solicitors.
  • To have the opportunity for their names to be deleted from mailing lists that an organization may intend to share.
  • To feel free to ask questions when making a donation and to receive prompt, truthful and forthright answers.

The text of this statement in its entirety was developed by the American Association of Fund-Raising Counsel (AAFRC), Association for Healthcare Philanthropy (AHP), Council for Advancement and Support of Education (CASE), and National Society of Fund Raising Executives (NSFRE), adopted from the Wikimedia Foundation, and made appropriate small changes by the USAN.

  • This page was last modified on 7 January 2008.